The complete HR platform for Growing Minds Tuition. Digital onboarding, mandatory training, weekly scheduling, automated timesheets, invoice generation, and inspection-ready compliance records.
Platform Overview
Safer Recruitment
12-section digital onboarding with document uploads, identity verification, DBS checks, references, and safeguarding declarations.
12 Mandatory Modules
Comprehensive training covering Safeguarding, GDPR, Health & Safety, Prevent Duty, and more — with quizzes and PDF certificates.
Weekly Hour Management
Admin assigns weekly sessions, tutors confirm by deadline. Unconfirmed hours auto-release to standby tutors with one-click email confirmation.
Automated Payroll
Auto-generated timesheets, PDF invoices, and payroll tracking. Monthly automation locks sheets and generates invoices on schedule.
Process
Staff self-register online. An admin reviews and approves access to the platform.
Submit identity documents, DBS details, references, and declarations across 12 sections.
Sign your tutor contract digitally, then complete 12 mandatory training modules with quizzes.
Receive weekly schedules, confirm sessions, and get automated timesheets and invoice PDFs.
Features
New staff register online and await admin approval before gaining access.
Upload passports, DBS certificates, qualifications, and references — stored securely.
Admins review each onboarding section, approve or return with feedback — full audit trail.
Professional certificates on quiz completion, valid for 12 months with auto renewal tracking.
Admin assigns tutoring sessions per week. Tutors confirm or decline by deadline.
Released or declined hours become visible to standby tutors who can request to cover them.
Monthly timesheets auto-lock and PDF invoices are generated — ready for download and payment.
Tutor reliability scores based on confirmed vs missed sessions — helping identify dependable staff.
Tutors confirm sessions directly from their email — no login required.
Reminders for training, DBS/RTW expiry, onboarding, schedule deadlines, and invoice generation.
Inspection-ready SCR with every staff member's safeguarding checks, printable for Ofsted.
Tutors cannot be scheduled until onboarding is approved, contract is signed, and rate is set.
Onboarding
Every section must be submitted and approved before training begins.
Training
Each module includes content, a quiz (80% to pass), and a PDF certificate.
For Administrators
Administrators get a powerful dashboard to manage onboarding, scheduling, payroll, compliance, and generate inspection-ready reports — all in one place.